Party Check List

The key to planning a successful and stress free party is to be organized!  Use our check list and you’ll be on your way to a great party.


4 – 5 Weeks

  • Select a theme
  • Find and reserve location for party
  • Create party budget
  • Make guest list
  • Order invitations
  • Send invitations
  • Decide menu & drinks
  • Decide activities & games
  • Book caterer
  • Book party wait staff
  • Book band or dj
  • Book entertainment
  • Take inventory of owned party supplies (decorations, utensils, dishes etc)
  • Shop Clever Parties Marketplace
  • List other supplies needed

2-3 Weeks

  • Order rental equipment
  • Order cake
  • Order flowers
  • Shop for decorations
  • Shop for non-perishable goods

1 – 2 Weeks

  • Order balloons
  • Manage RSVP’s

2 Days

  • Check camera batteries
  • Buy extra batteries
  • Arrange party favors
  • Confirm entertainment, caterers, staff, cake, flowers etc
  • Select Music

Day Before

  • Prep Food
  • Decorate
  • Organize and set up games and favors

Party Day

  • Pick up ordered cakes, ice, balloons
  • Finish remaining decorations
  • Prepare perishable foods
  • Set tables & chairs
  • Organize bar and prep drinks
  • Have camera ready
  • Set the mood, light candles start music etc.

One comment on “Party Check List

  1. Janette Belwood on said:

    you’ve got great post here, keep ‘em coming.

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